Virtual events platform, the best-adopted business strategy today for branding, networking & promotion brings in a bundle of innovative elements together like augmented reality-based platforms, intriguing features, personalized dashboards, immersive designs, adequate staffing, necessary call to action and much more. As advanced & ravishing the best virtual events platform is, so, are the market’s concern & focus on their virtual event security & data safety.
The upsurge of virtuality vitality in hosting events, conferences & webinars created a massive hype & greater ROI for the businesses.
- Unexpected guests trolling,
- Data hacks,
- Digital security and privacy intrusions
- Insecure firewalls
- Multiple links sharing etc.
As event organizers hold extremely private and valuable data of attendees and stakeholders, securing the data must be their first responsibility. To ensure the best safety of clients & their data, here we bring the 6 essential tips to secure your virtual events software.
As the event size& security level will be based on your demand, it is also a good plan to acquire some knowledge about encryptions, password protections, custom registration links, and the facility to accept or deny registrations. To all the business leaders, event organizers & attendees out there, here are some important tips to make your virtual software experience more secure.
Table of Contents
6 Essential Tips to Secure your Virtual Events Software
1) Personalized Registrations
Unlike physical events, virtual events demand more activity & security. For virtual event registrations, enabling unique links for every attendee can help you easily track their activity and acquire data related to each link. It’s also essential to inform the attendees beforehand that the links released for virtual events registration &communication are highly personalized. This will keep them alert & aware of not sharing the link & other personal information with any third parties.
2) Robust Guidelines
To enable best-in-class virtual event security, it is necessary for the software & event organizers to adopt stringent guidelines & protocols. If you have to expel the odd one out who is not abiding by the principles, you must be able to do it. Including the guidelines along, with terms and conditions in your registration form will help attendees learn beforehand the importance of procedures & consequences of noncompliance.
3) Virtual Event Security: A Master Lock
One best way to enhance your online privacy is using a password manager. Apps/Tools like LastPass not only keep track of your passwords but also generate highly secured random passwords for your safety. With LastPass on, you don’t have to repeat the same password again & also you can generate random passwords for multiple event platforms and services. The only master password you have to remember here is the LastPass password. With that, your data is 100% protected & secure.
4) Limited Integrations
To ensure better privacy & security, it is best advised not to make such integrations. But, in crucial circumstances, keeping the integrations as limited will be a good idea. Regularly monitoring your integrations will help to remove any access that is no longer in use.
5) Virtual Event Security: Choose a Secure VPN
If your company is hosting an online virtual event or you are attending a webinar online on behalf of your company, using a company VPN for access or connections will be the most secure option than any home or public WiFi network.
6) 2-Factor Authentication
If you are a regular Gmail & Apple user, you must be well aware of the two-factor authentication. The reason why it is secure & most adopted is, to confirm one’s identity, we have to submit two proofs. For virtual events software too, using a two-factor authentication app that creates a unique & temporary, one-time code or a physical USB-C key is essential to enable high-security access for your event platforms.
The Conclusion
Cyber security is a popular& most essential trend now. As events are broadly shifting online, organizers are burdened too, quickly to resolve all their virtual event security vulnerabilities. They are developing robust virtual events software& are also exploring the latest cyber security trends to keep their data safe from any attacks. Further, detailed guidelines, encrypted passwords, secure VPN & authentications are helping attendees to engage and share data confidentially. If you are looking for the best virtual events platform to host your events, fairs, expos & conferences & which can protect your virtual events from unwanted breaches & hacks, then HexaFair[The #1 Best Virtual Events Platform] is here to guide & drive you safely through your virtual events journey.
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