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HexaFair Virtual Events Cloud, the most comprehensive hybrid communication software platform Offers Virtual Trade Show, Virtual Exhibition, Virtual Fairs, Virtual Conference, Virtual Summit & Virtual Meet solutions.

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Virtual Event Production

Virtual Event Production: Experience the Beyond

Event planners today are quite anxious & avid to learn about the one most-happening trend in the business world, and that is virtual events. Enterprises have been occupying their minds with a variety of articles & content being released online every day. The first aim behind hosting a virtual event is to keep the audience engaged & deliver immersive experiences. Knowing everything about a virtual reality event is good, but, how much attention is being given to the most crucial aspect of virtual reality events, that is virtual event production is the real question.

Excellence is very much essential to make your event a grand success. Lengthy concepts and low-level creativity can hamper your event very badly. Today, with all the advanced technology & features, enterprises have an opportunity to create engaging & exquisite experiences through virtual events technology and the experience is counted to be beyond than normal events. Sustaining in any industry requires only one focus and that is to keep your standards high. To share a more enlightened focus on the concept Virtual Event Production: Experience the Beyond, HexaFair will walk you through the behind the scenes action plan. What is a virtual event production company, how can it help you, and why you must consider hiring a virtual event planner? Keep reading to find out!

Virtual Event Production: Then & Now

For any virtual event, production involves coordination, capture, and content delivery. Real events are the past. The new world is all about virtuality. Exhibitors are expecting captivating designs in a riveting environment, a complete package where they can deliver the best-in-class experience to their attendees.

HexaFair team are experts in understanding your concepts, designing the path to achieve the goals, further they coordinate with production companies to production cast such as cameras, lighting, video, audio, etc. to give life to your virtual reality event.

Virtual Event Production: The Way Ahead!

Virtual Event Production is quite different from real events. It is what differentiates the skilled and practical from the unprofessional and mundane. So, production becomes highly important than the real aspect to counterbalance inefficient content.

So, what is a virtual event production & how does it look like?

In real events, event planners often come up with creative ideas on how to bring people together & engage them. But, a virtual event production company plan on, how to capture & deliver content? The shift can be exciting on one side and can make you question on the other. You might want to think ahead as what a virtual event production company exactly does in a digital space and what it looks like? From organizing studio time to expert teams who capture live content, performing pre-recording & editing later, a virtual event production company knows what it takes to uplift a speaker and convert that into an immersive visual broadcast. Everything will be taken into account, from camera equipment to lightning to bandwidth etc. together all are considered to ensure that high-quality content is delivered for your event.

We are here to discuss concepts with you regarding the enhancements you can add to your virtual event; diverse approaches you can take to host your speakers on stage so they appear best. We can put them in front of a green screen, use LED panels for an immersive experience or infuse cutting edge technology that allows adding layers of augmented reality, in any way, we can try to make your event the most unique & best to help achieve the results beyond normal.

The Strategy & Technical Know-How

For any event, be it real or virtual or hybrid, planning an effective strategy is the first thing that comes up. A virtual event production team has all the experience to guide & drive you through the road ahead, can help you to identify, create, and bring together all the elements that make your virtual event experience exceptional.

There are numerous ways you can adopt to partner with a virtual event production company. These include:

A Powerful Solution:

Virtual event production companies help you strategize and rethink anything and everything in a digital form. From managing the production elements to securing and delivering broadcast-quality content to bringing together the customized set of integrated virtual tools for your virtual event, everything will be taken care of by them. It is a huge responsibility they pull over themselves to find and make all the technical components work together comprehensively.

  • Bring your Own Virtual Toolkit:

If you are interested in a platform or a few tools that inspire you, a virtual event production team can help you to bring them in, integrate those elements into your event, and also offer the production services to deliver professional content.

  • Strategy Only:

If you have already finalized a production partner or tools for your virtual event and just need some support on transcending to the digital space, HexaFair event strategists can be your creative teams. We can help you visualize the whole experience digitally.

  • Anything In-between:

Every virtual event is unique and so are the client’s demands. HexaFair is here to listen to all your demands, concerns, and desires and share a personalized solution that is the best fit for your virtual event.

  • Virtual Event Production Company: Behind The Scenes

The world of virtual event production is vast. With the latest technologies, it is bursting with enhanced features & visual aspects. We are here to tour you through the brave new world of virtual event production. Here is a small timeline sheet for your learning.

  • Pre-production Kick-Off!

Meeting the experts, ideating & collaborating, discussing the scopes, goals & the path ahead of the event. This will be an exciting phase as this is when experts come together to create an amazing experience!

What to expect?

Platform on boarding tools & materials.

12 Weeks:

What to expect?

  1. Sponsors onboarding tools & materials.
  2. Pre-production timeline

What they’ll need?

Branding & broadcasting assets, complete program agenda

Behind the scenes: 

  1. Technical production elements coordination.
  2. Platform and integrations design.
  3. Develop supporting production paperwork.

8 Weeks: 

What to expect?

  1. Sponsor onboarding process
  2. First Look & Review: Website and event graphic content
  3. Speaker rehearsals

What they’ll need? 

Event storylines and speaker information

Behind the scenes: 

  1. Configure and test the virtual event platform quality & performance.
  2. Highlight the platform with media.
  3. Refine supporting production paperwork.

4 Weeks – Event Goes Live!

What to expect?

  1. Website & event graphic content review for sign-off.
  2. Production and logistical paperwork.

What they’ll need?

Confirmed registration numbers

Behind the Scenes:

  1. Analysing pre-recorded content.
  2. Refine supporting production paperwork.
  3. Speaker prep-up calls.

The Big Day – It’s Showtime! 

What to expect?

  1. Daily check-ins.
  2. Smooth production process.
  3. Session stats and analytics.

Behind the Scenes: 

The technical team runs the show

Post Event: What to expect?

The debrief.

Conclusion:

And that’s how it works! Virtual event production can go far beyond than just a platform. With all the essential tools & digital resources, HexaFair can help you build an amazing virtual event platform experience that can go beyond just delivering a normal experience. Audiences today want to experience something new & more than just regular online zoom meetings/sessions. With the right use of technology, HexaFair is helping businesses to build their brand value within their allotted budget.

Here is what you can learn more about the difference between virtual fair platforms vs virtual fair production companies