Online registration & file upload
Every participant can register online for the event by filling out a registration form before the event starts. If there are exhibitors they can also register, upload & manage their company info, and promote business offers or product brochures.
Participants can register and buy the tickets from event website online. Physical visitors can also access the website from their mobile and complete the registration, make the payments. PayPal and Stripe payment gateways are supported.
Physical attendees can check-in to the event from their mobile. Virtual attendees can log-into the virtual events platform.
Participants will have a view from all exhibitors and they will be able to enter on their virtual stands using QR Code available in the booth.
Chat & video meeting rooms
Participants & exhibitors can find each other and interact at any given time via chat or video meeting rooms. Power connections and boost networking opportunities for virtual B2B trade fairs by enabling both parties to meet at shared conference rooms or private meetings.
Exchange Business Cards – Contact Less
Physical attendees can go to any exhibitor booths, scan the QR code sticker and exchange the business cards in one click. Virtual Attendees can visit virtual booths available in the virtual platform and download the business card.
View & access Booth documents
Physical attendees can download all booth documents by scanning the QR code available in the booth, download them to their mobile device. They can also share it to their email as well. Virtual attendees can visit the virtual booths and download the documents.
View & access Promotional Videos
Physical attendees can download all booth videos by scanning the QR code available in the booth, watch them to their mobile device. They can also share it to their email as well. Virtual attendees can visit the virtual booths and watch the videos.
Dashboard & Reports
You’ll be able to prove the much higher engagement rates with solid data. All the interactions get saved on the HexaFair platform, so that you can better understand your event’s reach and performance and even outline plans to maximize it.
Expand your monetization opportunities by providing a virtual podium for your at-venue sponsors. Get sponsors for the event login page, networking lounges & demo and breakout rooms, to name a few.
Integrated Live Streaming
Now streaming live from the stage. Whether hosting an event for 100 people or 100,000+, HexaFair has the tools to host your video streams. Use any production studio tools and broadcasting platform using RTMP & stream keys to your virtual audiences.
Audience Response - Attendee Chat / Q&A
Get audiences talking online and in-person with real-time chat and Q&A.
Keynotes & Breakout Sessions
Offer ticket based permission levels for accessing live and recorded keynote or breakout sessions.
Keep attendees engaged and monitor session performance for speaker feedback.
- Interactive Q&A
- In-session polls
- Downloadable handouts
Record to re-watch and share information
Hybrid events bring forward the best of technology and enhance information sharing for all attendees. Offer pre-recorded and live sessions for easy access after the event ends, enabling your attendees to revisit and share the content they found most valuable.
Networking premium space
Enable your attendees to connect & interact with each other in a highly engaging way by making available online networking rooms. They are able to search for specific peers by applying specific filters, such as company name or job title
Physical visitors can search and connect others from their mobile. They can view other’s business cards, text chat with them. Physical visitors can also connect with Virtual Attendees. Virtual attendees can connect with Physical attendees.
One can set their available date & time for networking, dedicate their specific times for networking.
Gamification: Engagement Hooks
See your exhibition and trade fair engagement soar to the North by gamifying the experience for both virtual and in-person attendees. Configure engagement score for each tap, click and swipe across the event.
The #1 Hybrid Events platform to converge Online & Offline
Find out how Our Virtual Events platform integrates perfectly with your in-person events to create a seamless hybrid experience.
|Registration & Ticketing|
|Registration forms||Yes||Yes. Mobile app|
|Payment gateway integration to accept payments||Yes||Yes. Mobile app|
|Plans management & Discounts||Yes||Yes. Mobile app|
|Integrate Registration System with your CRM||Yes||Yes. Mobile app|
|Event Website||Yes||Not required|
|Include agenda, speakers, sponsors and exhibitors on event website||Yes||Not required|
|Agenda Builder||Yes||Yes. Mobile app|
|Immersive Digital Experience|
|Virtual Expo Hall||Yes||–|
|Attendee Check-in||Virtual Platform Login||Yes. Mobile app|
|Personalized Recommendations/360 Degree Matchmaking||Yes||Yes. Mobile app|
|One-on-One Text Chat||Yes||Yes. Mobile app|
|Maps and Floor plans||Yes||Yes|
|Enable Session-Chat for the appropriate sessions||Yes||Yes|
|Create Live Polls for appropriate sessions||Yes||Yes. Mobile app|
|Enable Q&A for appropriate sessions||Yes||Yes. Mobile app|
|Instant publishing of session updates||Yes||Yes. Mobile app|
|Speakers Profile||Yes||Yes. Mobile app|
|Sessions List||Yes||Yes. Mobile app|
|Record to re-watch and share information(On-demand videos)||Yes||–|
|Appointment Booking||Virtual||QR Based|
|Video call with Staffs||Virtual||QR Based|
|Booth Documents||Virtual||QR Based|
|Business Card Exchange||Virtual||QR Based|
|Booth Videos||Virtual||QR Based|
|Booth Visitor auto-attendance||Yes||Yes. Using QR Code based|
|Gamification||Yes||Yes. Mobile app|
FAQ's –Hybrid Events Software Platform
What are the maximum amount of users, the platform can handle?
There is no limitation. But discuss with your project manager/Sales team for the volume and cost associated in prior.
How many exhibitors is allowed?
The platform can host 5 to 1000 exhibitors/booths
What event technology is required to converge online and offline experience of events?
HexaFair runs in all major browsers. No special add-ons/software required. The on-site attendees can access different touch points using QR Codes.
Do you have mobile apps for our attendees?
Yes. HexaFair provides Android & IOS mobile apps for each event specifically. The visitors of the virtual Events can install the mobile apps and experience.
To what extent Booth design changes (our own design) is possible?
We can make color changes to the booths without any additional cost. Changing the booth model completely or Integrating your own booth model/your customer’s booth model designs, it will incur an additional cost.
How can On-Site attendees access Virtual Booths?
Physical attendees can simply scan QR code and access all the contents (videos and documents) available in the exhibition venue.
Can Virtual attendees engage with Physical exhibitors?
No. Virtual attendees can engage with the virtual exhibitors (extension of their physical booth). If the staff of the virtual exhibitor is available, they can engage virtually. But, the virtual attendees can not engage with physical staffs available in the venue.
But, the physical attendees can engage with virtual exhibitor staffs using video conferencing facility.
What details required by exhibitors to setup their booths?
A virtual exhibition booth lives from the same content as a real exhibition stand: company logo, banners, videos, product presentations, products, brochures prepared on the specifications mentioned to the booth model allocated to them.
For this purpose, the exhibitors have attractive template stands available that can be individualized and adapted to the company design
Which is the best Hybrid eventsplatform?
HexaFair is the best Hybrid events platform offering all the tools & solutions that allow event organizers to effectively engage audiences and generate massive ROI.
How long does it take to create Hybrid formats support on HexaFair?
Organizers can typically create and host immersive and personalized virtual events extending the support to on-site events within a few days!