HexaFair helps you to incorporate some or all of these elements into your Virtual Summit event
Master-Class Sessions & Workshops
Virtual Conference
One-to-one Business Meetings
Small Exhibitions
Networking between attendees each other
VIRTUAL SUMMIT WEBSITE - Promote Like a Pro
Drive attendance to your Virtual Summit/Virtual Conference with professional-looking event website and emails that match your corporate branding, while promoting your event via social media and word of mouth. Analyze your event marketing efforts with Google Analytics integration, and target your event marketing more precisely with CRM integration, Hubspot, Salesforce, Zoho CRM.
VIRTUAL SUMMIT WEBSITE
Impress event attendees and exhibitors with sleek, professional-looking website for your Virtual Summit event. Your staff can easily set up and manage event sites without the help of outside designers and IT.
FLEXIBLE ONLINE REGISTRATION FORMS
Streamline even the most complex event registration processes, allowing Virtual Summit visitors to easily register for Virtual Summit, sign up for sessions. Allow exhibitors to book for booths and complete registration online.
SOCIAL MEDIA
Create a buzz around your Virtual Conference using social promotion tools to harness the power of Facebook, Twitter, Snapchat, Instagram, and LinkedIn.
EMAIL MARKETING
Engage Virtual Conference visitors instantly to build awareness and drive action with personalized, mobile-friendly campaigns that keep your brand top of mind throughout the virtual exhibition process using any Email Marketing software.
1) Engage prospective leads/buyers anywhere with fully-branded email and text campaigns
2) Develop an informed pipeline of engaged and interested prospective leads/buyers
3) Automate communications to connect with prospective leads/buyers and drive action at the right time
NETWORKING – CONNECT WITH OTHERS
Browse through the list of attendees in a sorted way to make important business connections.
PROFILE
One can view the profile information of the person, can view Virtual Business Card (Contact details), Request to exchange Virtual Business Card (contact) information; Ability to request & chat with fellow attendees, Video conference (1:1) with fellow attendees.
TARGETED SEARCHES WITH ‘PEOPLE FINDER’
Finding people, connecting with prospective business associates and individuals with very specific competencies and keywords included in their profile. Searches can be performed by typing a person’s name, Interests by, By Industry, By Job Position in the Connect Section.
WORKSHOPS & MASTER-CLASS SESSIONS
HexaFair unlocks your ability to sell experiences, relationships and expertise in one place. Host the largest live online event for professionals with well-crafted sessions. All without leaving the office or asking for budget.
Sessions Management & Schedule Builder:
Set the schedule for when presentations are going to be available to attendees.
1) Enter presentation details (type of presentation (Recorded/Live), Type of Content (Audio/Video)) at pre-event, available at event website & Platform at live-event.
2) Webinars (Live/Pre-Recorded): Host series of sessions through webinars, allow the attendees to download them later (Post event)
3) Video Streaming (Live/Pre-Recorded): Host series of sessions through live-streaming (video) services available
4) PowerPoint Presentations: Present & Play online, allow the attendees to download them
5) Strategically assign your speakers specific days in your summit. Add them to either the morning or afternoon session for the day
Speakers Management
Invite speakers to your summit and we'll send them a form to collect their information like bio and headshot as well as information about their presentation. Automatically syncs to your landing page and Virtual Conference platform, Customize your schedule of when you want to reminder speakers
Live Q&As
Event attendees can post questions and get answers from speakers/presenters in live
Live Polls & Survey
The organizer conducts a survey with predefined Question & Answers at the end of sessions about every session.
ONE-TO-ONE BUSINESS MEETINGS
MEETING SCHEDULING
Take the stress out of scheduling to focus on providing an engaging one-to-one business meeting experience with our online scheduling software. Set attendee meetings instantly with booking calendar tools and never risk a poor experience due to back-and-forth emails or rescheduled meetings.
VIDEO CONFERENCING
Connect in seconds directly from the platform — no add-ons or training required. People can connect and collaborate each other at the scheduled one-to-one meetings through high quality video conferencing tool. Privacy guaranteed.
VIRTUAL SUMMIT PLATFORM - Host Flawless Virtual Summit (Conference)
Ensure your attendees have a positive experience from the moment they arrive at Virtual platform until their final session.
ANYWHERE & ANYTIME - CROSS PLATFORM
Runs well on the latest version of all major browsers, IE, Chrome, Firefox, Safari
MOBILE APPS
Full experience on both Android and iOS mobile devices. You can provide even more value to your attendees by going mobile with our premium native mobile event app. Give your attendees more ways to engage with your Virtual Conference content, exhibitors, speakers, partners, and fellow attendees.
VIRTUAL EXPO
Host a small Virtual Expo at Virtual Summit, where one can view a live, real-time floor plan showing currently available booths (exhibitors & sponsors), can browse through the loads of information presented in booths by exhibitors, allow exhibitors to interact with attendees in live.
EXHIBITORS
Directory of all exhibitors & Booth no. Using Teleport Navigation, the virtual conference visitor is taken to the booth directly
MY BOX
One can easily go through the history of Documents, Videos & Images viewed by him & allow them to download. The attendee can view the report of the exhibitors visited, People connected with, Business cards exchanged (Requests made & requests accepted), Chats made with exhibitors.
FEATURE-PACKED BOOTH
Booths are packed with features that Leads/Buyers can interact with in Virtual Conference. You can host images, documents, data sheets, and play videos to bring your booth to life.
EXHIBITOR COMPANY INFO
One can view the information of the exhibitor company information, services offered, Nature of business, Type of business
VIRTUAL BUSINESS CARD
Contact information of the exhibitor & Virtual Business Card exchange request option available
CONTACT FORM
The property buyer can submit the details via contact form to the exhibitor
CHAT
Allow the visitor to chat with exhibitor in a virtual environment, clarify their questions instantly at Virtual Conference
BANNERS AND POSTERS
Images used to brand the booth. Some wall posters are clickable and give access to high resolution images
VIDEOS
Videos of Company introduction, Services offered overview, Product Presentation videos, and advertisements can be publicly available to watch in the virtual summit
DOCUMENTS
Brochures, catalogues, flyers introducing the company, user manuals, products information sheets can be available for download
DASHBOARDS - Success You Can Measure
Track every part of your virtual summit with real-time insights and instantly report event ROI to your stakeholders.
EXHIBITOR DASHBOARD
1) Average no.of time spent by attendees in Booth, no.of people visited the booth
2) Online meetings: Total no.of business cards exchanged, no.of 1:1 chat happened
3) Attendees by industry, Attendees by interest, Attendees by Country, Attendees by Job Position
EVENT ORGANIZER DASHBOARD
1) Total no. of Registration, Registration by interest, Registration by Country
2) Online meetings: Total no.of virtual business cards exchanged, No.of 1:1 chat happened
3) Booth documents statistics: Last 15 days, All time, Top 20 images viewed, Top 20 documents viewed, Top 20 videos viewed
4) Average time spent by attendees in Auditorium, Booths, Reception, Business lounge
5) No of attendees who participated in Workshops, time spent by the attendees
REPORTS
HexaFair provides you with full access and visibility for your virtual summit and ongoing content to help you gain actionable insights, accelerate your sales funnel, and ultimately grow your business. Drill down reports can be exported in CSV formats for further data processing.
VIRTUAL SUMMIT ATTENDEES
Can avail the reports of Documents, Images & Videos viewed, Exhibitors visited, People connected with, at post-event, integration with Google Drive, DropBox, Google Contact, Outlook contacts to export the data in one click.