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Virtual Breakout Rooms

Modern Virtual Breakout Rooms: Types & how it functions

Virtual breakout rooms are the in-built mini spaces in a virtual event platform that enable participants to follow other programs simultaneously in virtual fairs and virtual conferences. Virtual Breakout rooms are vital part of virtual networking. With virtual events becoming the new normal now, audience engagement, sponsorship activation, designing promising happy hours etc. are demanding that extra swirl. And so is the same with virtual breakout rooms.

And, when it comes to advancements in virtual breakout rooms, there are in-numerous types you can adopt. Every design is customized and unique & offers a specific set of advantages to the audience. So flap on to our next article that sheds a light on Modern Virtual Breakout Rooms: Types & Functions. Read On…

1. Virtual Breakout Room Sessions:

Incomparable to the real events, the typical virtual breakout room sessions encourage more people for questions & conversations. With these on board, you get to see a mass of audience at one place, interact and exchange some real information across. Instead of people asking the speakers a lot of questions at a time, the interaction here happens primarily through the Q&A, chat and polling.

2. Campfire Sessions:

People who love to talk and interact with each other often find these campfire sessions as ideal and interesting. Short conversations, sharing ideas and experiences and whatever, people can go from a casual chit-chat to brainstorming innovations in these rooms. Often larger campfire sessions are organized to have multiple campfire sessions inside them & are considered as the best means for small, intimate conversations. The platforms are great as they enable speakers to get deep with their attendees, have conversations, share information etc. And for sponsors, they get an opportunity to make audiences listen, talk and share about their product or experience, which is a great experience for your live meeting virtual breakout rooms.

3. Workshops:

Now, coming to education and workshops, an amazing hands-on learning experience awaits for participants. It is real, experiential & interesting that allows people to do as they learn. Attendees can learn how to create, paint, design etc. on the workshop. Break out workshops are for auditory and visual learners. Specifically designed to deliver a real hands-on experience. This works great for virtual events.

4.Virtual Breakout Rooms: Demos

Discussing demonstrations i.e; demos, these work well for products/brands who want to showcase their value. The demos are adopted mostly by SAS or software companies as it enables them to promote their software, explain how it works or how to use it? Educating participants & promoting business products through virtual event platforms has become easy with virtual breakout rooms.
Giving an example; let’s say you are a digital marketing company who wants to explain how to generate five times more leads in the next quarter? Hosting demos will be an amazing way to explain, especially for your current customers as they will get an opportunity to expand their knowledge about your strategy.

Success Tips:

Let’s see some tips that can help make your virtual breakout rooms a great success compared to real experiences. Make sure you have a moderator or an assistant for every room. Well, you might think that is huge. But as virtual event planners, we suggest our clients to maintain the number. Know-Why?

1. Engagement:

Engagement when it comes to virtual events is a bit different. To keep your participants engaged throughout the event, exhibitors must have at least one moderator on-board. They will take care of the Q&A and if any weird questions are coming up in midst of the event or speaker conversation, they can handle that too. That’s all apart, but, the real purpose of having a moderator on-board is to help facilitate that engagement.
Having a speaker who is not aware of your platform or how it works can ruin your event badly. So, exhibitors/companies, make sure your presenters have good knowledge about your platform. Having a moderator in the chatroom helps you a lot. Facilitating a person’s voice, replying back, and quoting the presenter as they talk is what a moderator does. It is really good to have a moderator assistant forevery room. However, the final outcome of the event depends on the engagement a moderator can create throughout the event.

2. Sales & Marketing:

Assign unique moderators for different tracks, topics and situations. Applying filters on the agenda can help you assign them perfectly. Having separate speakers for different campfire sessions will keep your event to stay organized and facilitates targeted marketing.

3. Small Breakout Rooms:

While addressing a huge mass of audience, it is better to break them into small batches as sessions. Suppose you have 200 five-person breakout rooms; you need to have about 200 rooms to host that. It provides the right space to help people come together & interact in a friendly way. You might not need any moderator/assistant for every room here, as it is easy to spin up these rooms.

4. Do Introductions:

Live meeting virtual breakout rooms give people a chance to ideate & introduce themselves to fellow participants. When it’s ShowTime, one of the best things you can do is ask a weird question that everybody wants to answer. Doing something different like this, will get your people engaged.

The Wrap-Up:

So, that’s all about Modern Virtual Breakout Rooms: Types &how it functions. As an event organiser, with numerous products & enhancements, you might be in search of a platform that can host your virtual fairs and virtual conferences successfully. HexaFair virtual breakout rooms& virtual private lounges are designed to showcase your products & keep your employees engaged even in these pandemic times. We have a myriad of versions available with us to make your session a stand-out.

For more information, here we present the virtual event planning checklist. Learn everything your way from planning to organizing to managing & finally creating an incredible experience for your attendees.

Want to learn about virtual events statistical reports? Here isour latest infographics chart: Virtual Events Statistics 2020.