Virtual events software, the best-adopted business strategy today for branding, networking & promotion brings in a bundle of innovative elements together like augmented reality-based platforms, intriguing features, personalized dashboards, immersive designs, adequate staffing, necessary call to actions and much more. As advanced & ravishing the best virtual events platform is, so, are the market’s concern & focus on their virtual events security & data safety.
The upsurge of virtuality vitality in hosting events, conferences & webinars created a massive hype & greater ROI for the businesses. But, alongside came, the unanticipated security vulnerabilities like
- Unexpected guests trolling,
- Data hacks,
- Digital security and privacy intrusions
- Insecure firewalls
- Multiple links sharing etc.
As event organizers hold extremely private and valuable data of attendees and stakeholders, securing the data must be their first responsibility. To ensure the best safety of clients & their data, here we bring the 6 essential tips to secure your virtual events software.
Generally, even for the best virtual events platform, mobile event apps are observed to be vulnerable to malware, so it’s important to have cybersecurity insurance afore. As the event size& security level will be based on your demand, it is also a good plan to acquire some knowledge about encryptions, password protections, custom registration links, and the facility to accept or deny registrations. For better virtual events security, hiring a cybersecurity expert can help event planners drive safely through the process of vetting potential partners. To all the business leaders, event organizers & attendees out there, here are some important tips to make your virtual software experience more secure.
6 Essential Tips to Secure your Virtual Events Software
Unlike physical events, virtual events demand more activity & security. For virtual event registrations, enabling unique links for every attendee can help you easily track their activity and acquire data related to each link. It’s also essential to inform the attendees beforehand that the links released for virtual events registration &communication are highly personalized. This will keep them alert & aware of not to share the link & other personal information with any third parties.
To enable best-in-class security, it is necessary for the software &event organizers to adopt stringent guidelines & protocols. If you have to expel the odd one out who is not abiding by the principles, you must be able to do it. Including the guidelines along, with terms and conditions in your registration form will help attendees learn beforehand the importance of procedures & consequences of noncompliance.
Best Virtual Events Platform Security: A Master Lock
One best way to enhance your online privacy &virtual events security is using a password manager. Apps/Tools like LastPass not only keep track of your passwords but also generate highly secured random passwords for your safety. With LastPass on, you don’t have to repeat the same password again & also you can generate random passwords for multiple event platforms and services. The only master password you have to remember here is the LastPass password. With that, your data is 100% protected &secure.
Most of the times, it becomes inevitable to integrate your virtual events software with other tools, like virtual events app. To ensure better privacy & security, it is best advised not to make such integrations. But, in crucial circumstances, keeping the integrations as limited will be a good idea. Regularly monitoring your integrations will help to remove any access that is no longer in use. Keeping an eagle eye on whom you’re granting access to is also important to keep your virtual environments secure from unwanted breaches.
Virtual Events Security: Choose a Secure VPN
If your company is hosting an online virtual event or you are attending a webinar online on behalf of your company, using a company VPN for access or connections will be the most secure option than any home or public WiFi network. If you have to share data that is strictly confidential or sensitive over the internet, it is best suggested to use your company VPN. Even if you have access to just a consumer-grade VPN’s like Express VPN, you can rely on it to prevent data tracking and hacking.
Virtual Events Security:2-Factor Authentication
If you are a regular Gmail & Apple user, you must be well aware of the two-factor authentication. The reason why it is secure & most adopted is, to confirm one’s identity, we have to submit two proofs. Only after successful verification, the user is allowed to log in. One of the 2 proofs being a password, the second authentication method can be a unique code sent to your personal email or contact for verification. Once the code is entered, access is granted. For virtual events software too, using a two-factor authentication app that creates a unique & temporary, one-time code or a physical USB-C key is essential to enable high-security access for your event platforms.