QR Codes for Event Management – More about QR Code Generator

As an event manager, you can use QR Code for event planning in a variety of ways to engage your audience, visitors, clients and employees, from ticketing to banners and posters. With QR codes for event management, you can increase ticket sales, accelerate the management process, make reservations and check-in easier, and become a go-to source for event-related information.  

You’ll find QR Codes all over the place if you look closely. We have become accustomed to accessing a wide range of information easily and quickly through it. By leveraging its features, you will be able to manage events more effectively.  

QR code for event management are perfect for print marketing, such as brochures, pamphlets, posters, billboards, and banners. A QR Code can be scanned to access details about an event, including time, location, schedule, and agenda. In addition, they will find links to buy tickets and food coupons as well as other amenities. 

Which elements is part of QR Code contents for Event Management: 

  • An overview of the event planning: the layout of the event, volunteers’ list, job duties, and work schedules, planners’ worksheets, marketers’ worksheets, the daily schedule, things to do, sponsors’ details, and vendor contact information.  
  • Information about the event: Location, time, information about the organizer, name of the host, name of the event, description of the event, names of participants, agenda, and CTA buttons for voting, participating, buying tickets, and ordering food. 
  • Details about amenities available to guests at the event and beyond, such as nearby hotels 
  • Details about the event, including contact information, rules, and regulations 
  • Link to social media profile and page share 
  • Icon for feedback 

Why are QR Codes so effective for event management?

  • Adding visual effects to branding and promotion brings a simple marketing brochure or mail to life. 
  • In addition, they don’t take up a lot of space in the material, so they won’t distract from your existing marketing campaign. You can generate a QR Code as small as 2 X 2 cm. 
  • QR code for event management can be created in a variety of sizes, forms, and colors. However, for better scanning, we advise a larger size, dark foreground color, and light background color. 
  • They are available for download in PNG, JPG, JEPG, EPS, and SVG files among other formats. 
  • By utilizing a picture editing tool, the QR Code for event management may be added to any design. Additionally, you may have it printed on corporate t-shirts. 

How to Use QR Code for Event Management in Various Event Scenarios: 

Product Launch

The greatest approach to sell things is through effective product marketing, which links sales and marketing. 

However, did you realize how they can utilize QR Code technology? 

In addition to saving space and enhancing the shrewd package design, QR Code for event management allow you to maximize the information about your products and the advantages you provide to buyers.

Social Meet-ups

In the past three years, the usage of QR code for event management has become widespread. By include an event QR code, you can make it easier for your target audience to obtain the information they need, such as the link to a meeting (Zoom, Meet, and Skype), date, time, and even all your social media accounts—in just one scan! 

Multiple social media links don’t need to be included on your company cards, brochures, posters, catalogues, or other marketing collateral. 

Both Facebook and Instagram are not used by all of your target demographics. 

You provide your viewers the choice to connect with you anyway they choose by showing all of your social media channels.

Trade Shows

Trade shows are a fantastic opportunity to use QR codes effectively. but if you don’t have the correct QR code techniques for event planning, you can miss out on some crucial possibilities. 

Use QR code for event management instead of printed documents. Make a big sign or add QR code for event planning to your trade show booth’s visuals, floor plans, exhibitor manuals.

While you’re doing it, feel free to add QR codes to additional marketing materials (stickers, press kits, posters, etc.).


Seminar planning is never simple. Many tasks need to be completed, from registration through promotion. Use event QR code for event management to make things simpler. 

Your participants may be sent to a registration form and enter information such as the seminar’s date, time, and duration with only a simple scan. 

Using QR code for event planning on PDF files, you may simply distribute seminar materials. It reduces the need for printing and paper while also speeding up the distribution of materials.


For many firms, attending conferences is an expected aspect of doing business. Businesses, on the other hand, can go a step further and hold their conference independently of the host or sell their presence at a conference. 

The best approach to integrate print advertisements with digital links is through QR Codes, which are often used in conference marketing. 

Additionally, QR Code for event management are a great complement to any print and digital marketing efforts because of their usefulness for digital marketing and their short URLs. 

Note: Other than the above-mentioned event scenarios, QR code for event management can be an inexpensive addition for charity event, Tech-conventions, showing property for real-estate agencies, Hotel events, Networking events, Job recruiting events and many more. 

Examples Of the QR Code for Event Management 

For both event organizers and attendees, QR Code for event management may solve a number of problems. Some of the benefits are: 

Make Your Check-in Process Wiser:

Using QR codes on tickets is one of the most effective ways to speed up the check-in process, even if check-in applications are preferred to spreadsheets and individual screening. 

A single rapid scan is used to check the attendance in.

Use a QR code For Digital Ticket Booking

This generation just does not carry cash in their hands or pockets. By enabling attendees to pay with their phones, event planners may make it simple and comfortable for people to take part in cashless events.

Track your Attendees:

More people will almost surely scan your printed event QR code. Your printed event marketing materials will be hipper. 

If the information about your event appeals to them, it will likely improve pre-event involvement and they will spread the word to their friends, family, and other contacts. 

To rapidly get the attention of potential invitees, you can disperse and scatter them in places where there are plenty of people. 

Additionally, to improve visual impacts and branding, you might promote using a physical QR code, such as one that is printed on a poster, in addition to an online QR codes for event management. It will raise the possibility that more people will attend your social gathering. 

Highlight Event Information: 

The QR codes for event management can provide visitors early access, let them know what to anticipate, and help them prepare more effectively for the event. 

To immediately get the most up-to-date details about your event, they may swiftly scan the QR code. Visitors may instantly add the event to their calendars from the page and get in touch with you for further details. 

Give the people you expect to attend something to look forward to and anticipate. Additionally, you provide participants a simple method to get up-to-date information by inserting a QR code for event planning in your printed papers. 

Collect Feedback After the Event: 

By strategically inserting QR Codes for event planning, when scanned, take visitors to a survey form, you may raise the response rate to your surveys. Ask for comments from your attendees to learn more about their entire experience. 

If they liked the event you hosted, you may hold it again and make it even better for them if you use their input to develop and improve your service the next time. 

Get the audience involved and give them a chance to speak. At the tables or the front door, your QR Code for event management can be displayed. 

QR Codes for Event Tracking 

To enhance the effectiveness of your efforts, monitor the data from your QR code. Verify how frequently users are scanning your QR codes on social media. 

Your campaign’s social engagement will soar if you use the data to make adjustments. Utilize analytics for QR code for event planning to make informed judgments. Social media marketing may be developed further with the correct analytics. 

Because only then will you be able to determine where to focus your attention and where to divert it. 

Create QR Code & Host Virtual Events Along with HexaFair! 

Event attendees find QR code for event management to be easy to use and hassle-free. More interaction is promoted through ease. 

Since more individuals now own smartphones, it is easier to attend events, and dynamic QR code for event management may be used to monitor involvement. 

With HexaFair, create the ideal event QR code for event management and give audience a new and unique virtual event experiences. For more information, do walk on our demo or contact us for further instances.