The rise of virtual events has rocked businesses to the core. With industries closing down & new normal measures set, virtual experiences are left as the only best feasible option to stay ahead in this competitive world. For a greater reason, now people are experiencing a dire need to explore, engage, learn more & stay connected online. To communicate, share, express themselves, build significant networks with people both near & afar. Clearly, they want to know how to host a virtual expo?
Today, virtual fair platforms are considered the most incredible &a next-level experience. A reality that every industry needs to embrace & practice. Most of the virtual fair platforms globally are well familiarised with this transition now. At HexaFair, we aim to make this transition much faster, smoother & as seamless as possible, by presenting all the information, expertise & tips encompassing the virtual events arena. Even with all the data essentials, there still exist a few miscomprehensions regarding the contrast between the virtual fair platforms & virtual fair production companies. They may not be the same, yet exhibitors will need both to deliver an extraordinary experience. For a better understanding of their variations, analysis & essentiality, keep reading on further.
Table of Contents
Visualize the Virtual Fair as your Couch
Suppose you buy a furniture piece online & it arrives in a dismantled form, what will you do? You will put it together, right! You bring in some stuff like a hammer, nails or screws to assemble the piece. In fact, you will need them to build your couch. Quite similar are the virtual fair platforms. You can never host a virtual event without a dynamic stage. Just as hammers, screwdrivers, varnish elements, and brushes are for couch building, virtual fair production companies service providers are for virtual events.
We bring in much more than a regular toolkit. We facilitate with the complete set-up of advanced technology, futuristic concepts & features that will ensure you have the best comfy, trendy couch ever.
We are HexaFair!
How to Host a Virtual Expo?
Being the most vital part of a holistic experience, virtual fair platforms today have become that space where you, your participants, speakers, sponsors, and the display medium can connect virtually. As a real event, needs a large physical space to enable people to come together & connect, similarly, virtual events need a platform to exhibit brands & gather attendees.
There are numerous virtual fair platforms accessible in the markets today. While few are manageable with minimal features, others are highly advanced with features like chat & breakout rooms, polling etc. Technologically advanced platforms have all the tools, features & elements to engage your audience virtually.
Nails are a vital part of coachbuilding. Alike them, virtual fair platforms too, are just a piece of the experience, not the complete package. For a real event, you will need an AV, production, and catering to come together. So, the question is what will a virtual event take or how to host a virtual expo? Well, this makes it clear that to host an event virtually, you will need to have the best virtual fair production companies on your side.
How Can Virtual Fair Production Companies Service Provider Fulfill your Demands?
The virtual fair production companies software provider can also be your perfect toolkit. Collaborating with experts who have been in the virtual events industry for years, & learning about the niche is the first step to making your virtual event a great success. At HexaFair, we have been all through and given our best to exhibit pride. We have done all the research, experiments & practice to prove it. This is why we exactly know what is required to build a successful and extraordinary experience for your participants!
1. It helps you to choose the right platform
With virtual trade show companies, you will get an opportunity to explore the best available options. There are numerous virtual fair platforms available today. Organizers or event planners are getting confused identifying, how to host a virtual expo or a viable solution for their plan. That is when the virtual fair production companies come in. Experts have already put all the efforts into studying the available diverse options, and hence they know well which platform best fits your purpose. No need for long hours of research & uncertainty, HexaFair will do it for you!
2. Repurpose Past Expenses
With the onset of the pandemic, it is clear that your physical events must have got cancelled. So, now you must be planning -how to host a virtual expo. If already invested, you must have truly incurred some huge loss towards physical event expenses. Don’t worry! HexaFair is here to listen to where you invested your budget and ensure that you can regain some of the investment & redirect them towards scheduling platforms, apps, and attendee management software. You don’t have to completely part with the amount you have already invested in the in-person event. We, the virtual fair production companies service providers are here to repurpose your past expenses.
3. Frame your Event Perfectly
Although it might seem all the events are similar, but, every virtual event is unique. So, having a dynamic virtual event production team on board will help you to deliver a unique experience & something quite similar to traditional events. Elements like chat & breakout spaces, conferences, sponsor activities and engagement are still possible. Event planners can host your virtual event perfectly if they can understand your vision clearly. We encourage our patrons to hire experts rather than going for platforms that offer zero assistance, plans, production, and tailored solutions.
How to Host a Virtual Expo?
● Get the Best Speaker Training & Practice
The role of speakers has become vital & clear with the rise of virtual events. To keep the attendees engaged, virtual event speakers must be more captivating & interesting. The situation becomes extremely tricky while dealing with competitions like children, dogs, Netflix, and so on. Many speakers today have no experience in virtual events. Do they have no idea how to host a virtual expo? So how can they succeed is the main question? The virtual fair production companies’ service providers give you the option of designating a team member to train your speakers individually. The training includes all the best applications associated with engagement, experience, content, and the exhibition itself. Training your speakers well is just like setting your virtual event up for success!
● An Invaluable Backup
While planning a physical event, will you ever abandon camera & lighting experts? Engineers and sound technicians? On the whole, will you risk your event planning without having the right experts in respective fields to ensure a level of production excellence to be achieved on all fronts? No, right! The same applies to virtual events. The model might vary for all, but as the virtual events are complex, they often call for their own production. But, you will still need someone who knows website building and is comfortable using live-streaming technology. Experts who are strongly aware of audio, sound and lighting quality. And lastly strong dedicated support, just in case something goes wrong, a plan B, a help or a point of contact that will stick by your side from inception to completion.
● A holistic solution for your virtual experience
Remember the chair analogy? Well, after learning up to this limit, you would have apparently understood how to host a virtual expo, why the virtual fair platforms are considered an essential part of the process, and the Virtual fair production companies’ service providers, a complete toolkit. Eventually, your staff will be responsible for collecting & assembling all the best parts of your virtual event, therefore building a custom-tailored solution that meets your demands, and goals, and perfectly follows your vision. The service providers know exactly what element you’ll need, which tool will be the best, and what background will make the best combination to create the chair of your dreams!
Conclusion
It’s natural that amid all the complexity, things get cloudy. Designing a virtual event could be new for almost everyone involved, so rest assured you’re not alone! Hopefully, now you would have understand the contrast between virtual fair platforms and virtual fair production companies’ service providers. And, the perfect way to find the right people who’ll get you through this.
Remember that you can always check our pre-launch checklists for virtual fair organisers if you need any assistance.
Or, if you’re planning to host a virtual event or want to learn how to host a virtual expo, then talk to our experts today or request a demo. Together, we can build an exclusive chair, custom-tailored just for you.
Know-How to Host a Virtual Expo with HexaFair – A Complete Solution to your Virtual Fairs!