Blog > The Complete Guidebook to Virtual Trade Shows Platform

The Complete Guidebook to Virtual Trade Shows Platform

Virtual trade shows platform have been in the limelight lately because of their extended engagement and popularity. However popular they might be, certain facets still remain a mystery when it comes to them. The outbreak of the pandemic has bought about a major change in event planning and organisation. While everything seemed to fall apart, virtual tradeshows have come in as a great help for event planners, exhibitors, sponsors, speakers and global markets.

Event technology advances and comes renewed with a digital format. The benefits of organising a virtual tradeshow are amazing. To help you drive through this relatively new space, HexaFair brings together all that you need to learn to run your virtual tradeshow successfully.

The Guidebook in Detail:

  1. What is a virtual trade show?
  2. The advantages of a virtual tradeshow
  3. The key features of a virtual tradeshow
  4. Benchmark services
  5. Getting started
  6. Some marketing tips
  7. And why hosting a virtual tradeshow is important?

1. What is a Virtual Trade Show?

Virtual tradeshows are events that run in digital environments and hosted live through a virtual trade shows platform. They have all the elements of a real event and bring in much more exciting stuff onto the plate for creating the best audience engagement and connectivity. A 3D Virtual trade fair platform comprises a virtual trade show booth, stage, exhibitor booths, conference areas, keynote conversations, educational sessions & much more.

There is a great opportunity for event planners, exhibitors & sponsors to network, collaborate, gain new markets, present demos, share & download useful materials across multiple audiences.

2. The Advantages of Hosting a Virtual Trade Show:

A 3dvirtual trade fair platform is exciting and is one of the best means for brand promotion during these uncertain times. The benefits of hosting a virtual trade show are vast. Here are the most important ones.

  • Greater Return on Investment (ROI)
  • Broader reach.
  • Data acquisition & easy sharing.
  • Deep insights into target markets & audiences.
  • Cost-effective.
  • High reliability &scalability.

3. The Key Features of a Virtual Trade Shows Platform:

Virtual trade shows platform offers a range of features & elements that enhances the experience & provides real value to audiences, exhibitors, sponsors, and organizers. The advancements in virtual reality are making the setups innovative and perfectly replicate the traditional trade shows.

Here are some key features of a 3D Virtual Trade Fair Platform:

  • Creative & interactive environment.
  • Customizable booth experiences for vendors.
  • Surveys, polls, Q&A sessions & live chat facilities for better networking.
  • Live video streaming for keynote performances, webinars, and branded virtual trade show booth experiences.
  • Pre-recorded videos, scheduled audio, video & VR sessions.

Apart from the list above, you can set up a virtual lobby for better exploration and activity amongst the audiences. They can meet, ideate and visit various other booths online. Personalized virtual trade show booth spaces enable vendors, exhibitors, and sponsors to showcase their brand in the event. Features like branding and messaging, live audio, video chats, product demos, and downloadable materials like product guides and specs etc. are often a part of the virtual events. Hosting a virtual trade show enables exhibitors to gain better leads and build deep networks.

4. Benchmark Services:

There are some regular features that every virtual trade shows platform offers today. But, if you want your virtual trade show to truly stand out amongst your competitors, then here are the few features that you would like to learn about and add on for a better audience experience.

Think of the following:

5. Getting Started:

Virtual trade shows platforms are unique spaces and have easily and successfully replicated the experience of real events. They are reported to note a tremendous success beyond the in-person event standards. To help you gain better knowledge or get started with your first virtual tradeshow, here are the best three steps to follow.

  • Define your business and virtual trade show goals.
  • Produce powerful and engaging content.
  • Personalization.

Focus on your event goals & timelines. Why are you hosting a virtual trade show? What are you expecting from the 3D Virtual trade fair platform?

  • New product launches?
  • Lead generation?
  • Thought leadership?
  • Building networks?
  • Gain ROI?

Understanding your event goals will help you narrow down your target attendee list and develop content that interests your people. Then find the best 3D Virtual trade fair platform that can help you achieve your goals and render value to your participants. Customization helps you to deliver an experience that is far beyond the expectations of your audiences.

6. Some Marketing Tips:

All of the industry-best planning may fail if you don’t have your effective event marketing strategy. Here are some helpful tips to realise while promoting your virtual trade show.

  • Build a branded event website.
  • Make use of social media.
  • Start an email marketing campaign.
  • Gain media attention.

7. Why Hosting a Virtual Trade Show is Important?

Hosting a virtual trade show presents an incredible occasion to bring together industry heads, brands, and specialists in a valuable and essential way. Unlike real events, they are economical when it comes to hosting, sponsorship, participation and presentation. Hosting a virtual tradeshow requires a special focus on attendee and vendor experience. To design a successful virtual trade show, it is essential to explore and choose the best virtual trade shows platform. There are numerous platforms and tools available online today that support hosting a virtual trade show.

HexaFair is a 3D virtual trade fair platform that has features like live chat, offers 24*7 support, enables live video streaming, has customized virtual meeting spaces and encourages ticketing, coupons, registrations and much more.

If you want to host a virtual tradeshow, reach out to HexaFair, our experts are here to guide you at every step of your event.