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HexaFair Virtual Events Cloud, the most comprehensive hybrid communication software platform Offers Virtual Trade Show, Virtual Exhibition, Virtual Fairs, Virtual Conference, Virtual Summit & Virtual Meet solutions.

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Hosting your Virtual Fairs

The Ultimate Guide to Hosting your Virtual Fairs

With seminars & conferences going online, the next big thing to go alike is virtual trade fairs. The evolution of events from physical spaces to virtual is intricate. But, with advanced technology and expert approach, the impossible is now possible. The mark that virtual reality or augmented reality or mixed reality leaves on audiences is beyond compare.

It’s Time to Go Virtual with your Trade Fairs!

Virtual trade fairs can be autonomous events. They can also act as powerful market enablers when connected with live shows. Unlike physical events, Virtual Reality (Virtual Immersive Experience) trade fairs demand niche planning, effective marketing strategies and steadfast execution to become successful in the modern business trends & markets.

VR Trade Fairs – An Exemplary Experience Awaits!

If you are new to this virtual world or would like to host your events in these pandemic times? Then, HexaFair is here to take you through a guided virtual experience that will help you to plan, host & execute all your business meetings, events, conferences, training & many more online successfully.



Hexafair – Online Virtual Trade Show Organizers!

Here are some guided tips to improve your virtual fair’s impact on branding & marketing.

  • Pre-requisites:

If you are organizing virtual trade fairs, then, having a guest register is necessary. Providing visitors with unique codes or ID’s will make the virtual space organization & data collection process easy for your booth managers.

  • Complement a Live Tradeshow Event:

A virtual trade show can be organized in numerous designs & for a variety of purposes. Also, Event Organisers often host virtual events to complement a live tradeshow. In hosting such events, their design plays a key role. For example, virtual events ensure that the exhibition platform design matches with booth designs and exhibition floor layout. Further providing online maps of the platform & connecting every booth’s map to the vendor’s virtual booth data enhances the experience.

  • Visitor’s Guide:

Let visitors explore & identify virtual events through

  1. Company name
  2. Booth number or 
  3. Type of products.
  • A Rich Teaser:

Have the grand launch set for your virtual trade fair promotion at least two weeks before the real event.

  • Special Feature:

Virtual trade show companies leave no excuse when it comes to imparting value to their clients. Vendors also must take some steps to make their event appear tantalizing. Often encourage clients to release a “special feature” on their trade show page to attract more new clients & businesses.

  • Offers:

We all know that businesses adore their customers. As this is an online virtual trade show, we suggest our clients to, go a step ahead & pamper their visitors with special introductory offers or coupons that can be printed & carried to the live event. You can also plan to offer special online coupons like a free drink or an exclusive souvenir only accessible with the coupon.

  • Virtual Sites:

Open online services in the exhibition arena so that visitors can visit the online trade fair. Equip the online space with a printer so that guests can print coupons or number the coupons and bring them to the booth to request for a “special” discount.

  • Branding:

Virtual platforms can employ a digital camera at the live exhibit to take a snapshot of every booth. Further, adding the pictures to the vendors’ pages for after-the-event identification can do wonders in enhancing a client’s brand value online.

  • Keep Running the Show:

Try continuing online virtual trade shows for at least three months after every event so that visitors can catch up. Also, markets can plan for an all-year-round show with vendors who enrol for the next year’s live fair participation all year long for a reduced fee.

  • Go Easy on Pricing:

Pricing must be according to service offered to vendors. Charge an online booth only fee to vendors who cannot be at the live fair.

  • Create a Special Page:

Introduce an open channel for vendors to help design their customized online booth on your platform. A whole booth setup often involves a FrontPage, a back wall, right and left sides and a special feature page. As an option, for a lesser fee, virtual platforms can display just a FrontPage with a link to their website. By clicking on the link, the vendors’ website must open in a new window. This, not only improves the site traffic but also keeps your site open in the background even if the other window is closed.


HexaFair is a 3D immersive, highly-extensible platform designed to create a unique & diverse virtual event experience to events & tradeshow organisers globally. With HexaFair, you can host virtual tradeshows, property fairs, virtual summits, job fests, virtual business & career fairs, virtual training & networking events and more. Our integrations are custom designed to fit easily into any workflow.

Begin your VR Trade Fair Journey Today with Hexafair!